Board Meeting 09/11/2004

 September 11, 2004-  Casper College.  10:30 am

Ø      Present:  Justin Mills, Heath Hornecker, Stacy Child, Tim Dryden , Shannon Blackmore, Court Schilt, Tyler Reed, Al Snyder

Ø      Minutes

¨      From June meeting

§         Heath moved, Stacy 2nd- accept minutes from last meeting (in June)  Motion Passed

¨      From conference call- no minutes.  Tyler Reed and Shannon Blackmore were selected as new board members.

§         Heath moved, Tim seconded that the new board members be installed.  Motion passed

Ø      Terms starting as follows:

§         Tim- board nom (starting 2nd term), Jim board nom (starting 2nd term), Heath  (starting 2nd term)

§         2005-  Justin (ending 2nd term), Stacy (ending 2nd term), Al (ending 1st term)-   NEED 2 more added

§         Tim ending 2nd term, Jim- ending 2nd term, Heath- ending 2nd term, Tyler- ending 1st term, Shannon- ending 1st term, need 3 new members

§         Al ending 2nd term,  2 from 2005 will expire 1st terms plus new bd member/s

§         Shannon moved, Tyler 2nd- accept Tim, Jim, and Heath

Ø      Financials- Jim sent in Financials

¨      Heath moved to accept, 2nd by Shannon to accept.

Ø      Cooks positions- Debie has agreed to stay another year.  We are going to provide her a gift certificate to express our appreciation.  She and Teresa both donated their checks back again this year.  Al moved, Tim 2nd.  We will write a check to Debie for $100 to reimburse for gas, and a $50 gift certificate for "Positively Cheyenne" that can be used at many Cheyenne merchants.  Jim to send Debie's check to Tim along with check for $50 (made out to Tim to purchase the gift certificate)

Ø      Cooks Donations:  Heath moved, Tyler 2nd:   We take up to $1500 donated back by cooks and invest it into the kitchen to make things better for them (with approval of Ron Cunningham).  (mixer, new sinks, etc):  Motion passed

¨      Al to check on mixer. authorized for up to $500

¨      Need to raise the stainless sink and replace the fiberglass.  Tim and Justin  to look at replacement sinks- replacement fiberglass is $100 at Home Depot.  authorized for up to $500.

¨      Court to visit with Debie to see if there are other things we could do.

Ø      Capital improvements

¨      Plastic tables- Court said Susan just purchased 2 more so currently have 4.  No need for more

¨      Window coverings:  Court to check at Lowes's and report back at next meeting

¨      Tyler to check on Dri-Dek replacement for showers.  Reported back during the meeting:  3.30 per sq foot.  Board said to order 50 feet.

¨      Court to buy clocks for bathrooms

¨      Water pump and generator.  Al spoke to Ron Cunningham:  Generator was overhauled- so no need for replacement at this time.  Ron said would like to add a pump to "pressurize" the system.

¨      Sand on volleyball court- could order sand to have delivered.

¨      Court to call Ron Cunningham to discuss projects.

Ø      Road from Lander to camp will likely be closed next year.  Just closed last week for work on the road.  Court will check with Ron Cunningham to see how much farther it is coming in from the other side and if there have been any arrangements made ito have that road opened earlier since on many years it is not open in time for the first camp

Ø      Associate director positions

¨      Stacy moved, Shannon seconded  Lesley and Dan be selected for Associate positions again.  Motion passed.

¨      Justin sent out apps- no responses.  Court visited with Dan and Lesley who both stated that they were interested again.

¨      Next yr- will hand out associate apps at camp since board meetings will be held at camp now with applications due back Aug 1.

Ø      Promoting Camp

¨      Shannon mentioned that teachers who have not attended camp personally as a member really don't have a good "frame of reference" to promote camp since their only exposure is info from their kids who have attended or other teachers who have.  Teachers would like a video or PowerPoint presentation- perhaps even something that could be downloaded from website.  Tyler said he could make it available on web and would be willing to do the visuals if someone else would do scripting.  Shannon thought  it might be possible for one of her classes to do it a s a project.  Justin says he has audio and video that could be used.  No decisions were made.

Ø      Re-evaluating board make-up

·        Current system too complex and difficult to track. 

¨      Changes:

§         No change to maximum number of ag teachers (2) and maximum number of counselors (1)

§         If a person changes status once they are on the board during their term, such as someone becoming an ag teacher, that status change will not be taken into account in determining if they (or someone else) can stay on the board.  In other words, no one has to leave their position if there is a  change in status which causes the board to exceed the limit in a certain category.  However,  it will be taken into account at the time of the next election of board members, so if there are 2 counselors because someone became a counselor after being on the board, then another counselor could not be voted onto the board.

§         Once a person is on the board, we will no longer try to keep track of which group nominated them.  That person should have a responsibility to be an "ambassador, representative or spokesperson" for that group and communicate back to them, but that is between the group who nominated them and  the individual.

§         One of the duties of the "bookkeeper" is to coordinate with the board secretary to see that each of the groups who are to make nominations that year are provided with a list of board members who are finishing their first term that year and are eligible for re-election so that if any of those groups would like to nominate any of them, they can.  This communication should go out to the state officers in February so they can make their nominations before going out of office and to the other groups in May (before summer ag teacher's conference and camp)

¨      Process

§         Secretary send out notices of who will be eligible for re-election

§         3 groups nominate up to 3 people each (Retiring state officers, Counselors, and every other year- AG teachers) plus the board can make nominations

§         Board elects one person from each group of nominations

¨      Constitutional Changes (Moved by Al, 2^nd by Shannon.   Passed as follows:

§         Article I, Sect 3, a), 3   added: Once elected, a change of status (eg someone becoming an AG teacher) will not be taken into account for limited quota positions.  Therefore, a change of status will not cause anyone to leave the board to maintain maximum number of positions.

§         Article I, Sect 3, a), 4   added: Once elected to the board, which group nominated the person will no longer be tracked.

Ø      Paying cooks:

·        Tim moved, Shannon 2nd that we pay cooks as follows:  If cook at one session: $375,  If cook at 2 sessions:  $575.    Motion passed

Ø      Election of officers

·        President:  Stacy Nominated, Shannon 2nd: - Tim Dryden

Ø      Al moved unanimous ballot, Stacy 2nd.- Passed

·        VP:  Stacy nominated, Shannon 2nd, Al Snyder - Passed

·        Secretary:  Tyler nominated, Shannon 2nd:  Tyler Reed - Passed

·        Treasurer:  Justin nominated, Stacy 2nd:  Jim Hefeneider - Passed

Created 11/03/04

Download Minutes: 2004-09-11.doc

© 2004 WILL