Board Of Directors

W.I.L.L. MINUTES

February 2007

 

Date:  February 7, 2007

Location: Conference Call

Time: 7:30pm – 9:25pm

 

Attendance:  Tyler, Lisa, Shannon, Brandi, Al, Eric, JJ, Dan

Reading of past minutes – Shannon read past minutes – no action was taken at the last meeting

Treasure Report: Brandi reported that all camp registration had been paid from last

Year and we have received last year’s rural rehab. donation! 

-         Board account $12,321.38

-         Director’s account $2463.71 

-         Franklin Templeton account $10,642.92

-         Foundation account? – Shannon will talk to Lesley

-                          Upcoming expenses:  $1500 deposit for Freemont County Youth Camp and partial payment of camp speaker.

-                          No money has been transferred into investments yet.  Al will assist Brandi in getting this done ASAP.  Al will visit with broker, John Therman, in Worland to get the specifics on the Franklin Templeton account.  We want to redirect dividends back into the Franklin account not into the board account, get checks for the account in case we ever need to use them, and find out what we are making on this account

o       Al and Brandi will decide where to invest $10, 000 either Franklin account or all of it into a 3 month CD.

-                          We need to get checks for the Directors account (Brandi will follow up on this)

Bylaws Committee Report:  Lisa emailed everyone a copy of the updated job descriptions and list of duties.  Several comments were made by Shannon of information to include on the list.  It was suggested that Brandi try to keep a list of her duties this year to add to the document.  Eric and others agreed that the more specific information we can include in the document the better, we will keep this as a working document.

            - Shannon questioned if the secretary should be sending letters to sponsor’s to remind them of their donations ( Justin & Myla Mills suggested it)  This led to the discussion of how sponsors should be tracked.  We would like to improve the process to make sure the board and the director have accurate records of all donations including the “nonmoney” donors.  Dan will need to report all donations to Brandi and she will need to keep a list of them.  It was also mentioned perhaps we are supposed to be sending letters to donors of a certain amount.  Shannon will follow up with Lesley and report on specifics at the next mtg.

 

NEW BUSINESS

Dan’s Budget:  Dan’s budget was emailed to the board in advance.  There was much discussion on the line item “jackets” - $3500.  The board requested Dan do some more justification and thought on the future impact of the idea to upgrade the official camp jacket.  The board was split on this item and will discuss it futher at the next meeting.  Shannon moved to accept the camp director’s budget excluding the line item “jackets”, which will be discussed at the next meeting.  Lisa second. Motion passed.

Updates from Dan: 

-  2007 camp: Super Hero theme

- T-shirts: blue, red, green  (Front) Super Hero’s Unite (Back) Team Super Hero 30

- There will be a hypnotist show by Dr. Al (our hero! Hee, hee)

- There were 15 counselor’s presents at the Nov. mtg

- The contract has been finalized with the camp speaker

JJ moved to pay $1500 as a down payment to the speaker and pay the remaining balance June 15th. Lisa second Motion passed. (Lisa will email Brandi the info so she can mail the check)

            - There was more discussion on the specifics about the deposit for the camp facilities.  Eric will email Brandi contact information for Ron Cunningham, extension office in Lander; Kim is a good person to talk to for information 307-332-1044.  Dan will pay the utilities and balance of camp use at the end of camp as usual.

Al moved to leave camp registrations at $95 for early reg. $99 for regular registration, and $109 for late registrations. Shannon second. Motion passed.

Eric moved to adjourn.  JJ second. Motion passed.

 

NEXT MEETING WILL BE WEDNESDAY MARCH 7TH 7:30PM MST.

(State Convention is April 17-21it was suggested the board try to meet.  Check your plans we will decide at the next mtg.)

Download Minutes: 2007-02-07.doc

© 2007 WILL