Board Of Directors

W.I.L.L. MINUTES

March 2007

 

Date:  March 7, 2007

Location: Conference Call

Time: 7:30pm – 8:35pm

 

Attendance:  Tyler, Lisa, Shannon, Brandi, Al, Eric, Dan

Not available was JJ

 

Reading of past minutes – Everyone had received an emailed copy of the minutes and there were no Amendments.  Al moved to accept the minutes. Eric second. Motion passed.

Treasure Report:

-         Board account $4325.77

-         Director’s account $2345.05 

-         Franklin Templeton account $10,642.92

-                          $8000 was invested in a 3 month CD

-                          The following information was gathered from Lesley Pearson concerning Money invested with the foundation

o       We currently have $7500 invested with the Foundation

§         Part of that is the Thrush Memorial Fund (Lesley will be typing up some more info on this money and sending it to the board at a later date)

§         -  the original Thrush donation was $4000

·         It was given so we could give scholarships each year; the plan was to give the earnings out each year which is about $600.  However, since 2002 when the money was donated only $1000 worth of scholarships have been actually given out – for 2 reasons #1 it is left to Lesley and the board has not taken initiative in the process and #2 the quality of applications have been so poor the selection people have refused to award scholarships                 

§         - Every 6 months Lesley sends a report to Thrush's as to the status of their donation.

 

Bylaws Committee Report:  no report was given

 

OLD BUSINESS

 

Dan’s Budget:  Dan reported more specifics on his line item “Jackets” from his proposed budget that had been postponed until this meeting.  Dan gave several break downs of different ways to look at justifying the cost of the Jackets including

o       a breakdown of hours counselors work compared to the cost of the Jacket

o       he felt the money spent on the Jackets was not being “taken” from campers (the campers would not suffer a loss from the money being spent this way)

o       It makes counselors feel a part of the team and he likes to see return counselors as they seem to score higher on the evaluations at the end of camp

o       It is a way to set “old camp” from “new camp” and serve as a memory of the 30th year

o       Just like when the green jacket was purchased there will be a big expense this year and minimal after that

o       New Jacket would be $86.54 Green Jacket would be $73.75

Shannon moved to approve the $3000 Jacket request.  Lisa second. Motion passed.

            Discussion was held.  Al wanted to note he was against the large amount being spent because camp is a nonprofit organization that uses donated time and talent.  He feels it is a huge line item amount that is not necessary for the success of camp.  He is not aware of other camps that have such a large portion specifically to benefit the counselors.  He also reminded everyone that camp was formed on the fact that all volunteers are allowed to turn in receipts for gas and the board will reimburse mileage.

More discussion followed of various supportive comments.

Al moved previous question.  Died for lack of second.

No further discussion was made.  Motion Passed

 

NEW BUSINESS

 

Scholarship Applications

Lesley reported to Shannon that the applications are very poor quality and all of the available money is not being used due to this.  A discussion led to these possible ideas:

-                          sending an email to advisors specifically about scholarships

-                          providing a workshop at camp (maybe kids will apply next year)

Al stated that we should pull this designated scholarship money each year into the board account and then disperse of it from there or reinvest the unused as necessary to show the paper trail.

DAN will be talking to Lesley soon so he will ask her what other scholarships we have.  HE will also ask her if she is still sending some kind of email to advisors as a reminder of camp registration due dates – including scholarship due dates. 

 

Mic/Speaker System

A lot of discussion occurred between Dan, Tyler, and Al on this topic.  The outcome is Dan will have Court mail the mic’s to Al and Al will get them repaired.  Al will get details on his new system he bought to see if it is what camp needs.

 

Odds and Ends

DAN needs to check the mail box soon

LESLEY will be sending the board a copy of the donor list that is currently in place as well as more info on the Foundation investment particulars

 

NEXT MEETING WILL BE A CONFERENCE CALL ON WEDNESDAY MAY 2TH 7:30PM MST .

(State Convention is April 17-21 there will not be a board mtg held in person however, please let Dan know if you would like to attend the Counselor mtg April 21st 1:00pm @ LCCC)

Download Minutes: 2007-03-07.doc

© 2007 WILL